NSVA-DoFL STANDARD OPERATING PROCEDURE # 7
DISSOLUTION OF A ISLAND
To: All NavySVA-DoFL Department and Island Executive Committee Members
Subj: Island Deactivation
Reference: (a) NavySVA-DoFL Constitution, By-Laws, Standing Rules & Appendixes adopted April 2014, Article IX Dissolution, C-901, Page C-4.
The following procedures are provided for Deactivating an Island:
In an effort to assist all Islands the “Standard Operating Procedures” should be followed in the event an Island declares to be deactivated.
A. Responsibilities of Island Leadership: See Item (1) below.
B. Decision to Deactivate: See Item (2) below.
C. Procedure for Distributing assets of the Island: See Item (3) below.
D. Transfer of Island Members, both annual and Life: See item (4) below.
E. Disposition of Property: See Item (5) below
F. Disposition of property where there is no Leadership: See Item (6) below.
G. Island X-(numerical designation): See item (7) below.
1. The Leadership of the Island, whether it is the Commander, Secretary or Treasurer
is assigned the duty to take care of the Transfer of their Island Membership.
2. Reference (a) States:
a. Article IX, Dissolution, C-9.01: NavySVA DoFL may be dissolved by a referendum
of two-thirds (2/3) affirmative vote of the Department of Florida (DoFL). The
method of dividing the assets shall be as provided in the NavySVA National By-Laws being Article X,
Financial. Page 1
3. At the meeting where the vote to deactivate is approved the membership should
decide how the assets are to be distributed making sure there are NO outstanding
debts and any specific items of the Island cared for, i.e. Firearms utilized in rendering
Military salutes or honors at funerals, parades, etc. Some preferred donation
possibilities of the NavySVA are:
a. SEABEE Memorial Scholarship Association (SMSA), the Fallen SEABEE
Scholarship Fund (FSSF), the SEABEE Monument in every National Cemetery
program or the DoFL Treasury.
4. Before an Island can be deactivated ALL members, Annual and Life shall be
transferred to either an Island close to their address of record or an Island of their
a. This means one of the Elected Officers must supply each member with a transfer
Form, available on line from the DoFL Secretary and prepare it in its entirety.
b. If the member cannot be reached, an Island Officer shall make the Transfer in
the best interest of the member.
5. After all transfers of the membership are properly recorded the Island shall
immediately cease operation and shall turn over to the NavySVA National or
Department having jurisdiction thereof, it’s Charter and all Island property, real and
a. The Department Commander or his/her authorized representative is empowered to take possession,
custody, and control all records, property, and remaining assets of the said Island, provided
however, that nothing herein shall be construed as requiring any Department to take and assume
any financial responsibility of such property. .
6. In the event an Island has ceased to function, due to lack of leadership, to perform
duties to transfer the Island’s membership, It shall be the duty of the NSVA-DoFL
Secretary to make all necessary Transfers and to take possession of all property and
assets. Disposition of assets shall be determined at the next NavySVA DoFL General
Membership meeting (Convention). Page 2
7. The Island’s X-designation shall be kept on file inactive in the event the Island may
be reactivated in the future.
Carl Barrett 6 November 2014